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Chapter Officer Duties

Listed below is the "ideal" staffing for a large Chapter. Common sense dictates the level of staffing needed for a particular Chapter.

Chapter Chair

  • Conduct meetings; review and approve all annual reports
  • Attend IEEE Section Executive Committee meetings
  • Assist the Program Planning Committee
  • Select Nominating Committee for next year's officers
  • Fill positions vacated by moves, outside obligations, etc.
  • Review and revise the description of duties of the group's officers. (To be done within first month of term as needed)

Vice Chair

  • Preside in Chair's absence
  • Participate in program planning
  • Assist education chair with long-range plans and goals
  • Manage some major area of Chapter activities such as budget, publicity, program, membership, arrangements, or student activities. (Dual appointment as Program Chair is suggested)

Secretary

  • Send meeting reports
  • Assist Membership Chair in distribution and collection of meeting attendance cards
  • Manage Chapter correspondence
  • Participate in program planning

Treasurer

  • Prepare the annual group financial report for Chair's review and submit to Section Treasurer and Communications Society area chair
  • Confirm that Chapter received budgeted funds from Section Treasurer and submit request for additional funds as necessary
  • Collect payment for dinners, pay or reimburse guest speaker's dinner fee, and pay all approved invoices
  • Participate in program planning

Program Chair

  • Coordinate Engineering Management Society Chapter programs
  • Provide program information to Chapter Publicity and/or Section Newsletter Editor. Notify the Arrangements Chair of any equipment needed by speakers, i.e. projector, blackboard, etc.
  • Provide for guest speaker on meeting night, introduce to the group, etc. (Make sure Treasurer has reimbursed guest's dinner ticket)
  • Act as speaker's host for the evening

Arrangements Chair

  • Make the logistical arrangements for each meeting
  • Coordinate with the restaurant as to the number of people attending, etc., plus work with Treasurer to budget to break even for each meal function
  • Coordinate with Program Chair and Publicity Chair to insure that arrangements and details have been announced in each meeting notice
  • Coordinate with Program Chair to provide equipment (project, etc.) that guest speaker may require

Publicity Chair

  • Provide Chapter Meeting information to Section Newsletter Editor
  • Publish and mail Chapter Newsletter (if your Chapter has one)
  • Ensure that local universities receive meeting notice for student bulletin boards
  • Provide publicity information to Engineering Management Society Society staff on noteworthy Chapter activities

Membership Chair

  • Ensure that attendance cards have been distributed at each meeting
  • See that these cards are collected and listed by name, number of regular members, guests and visitors
  • Coordinate with Chapter Secretary to ensure that he/she has attendance list
  • Review the list of guests for each meeting and contact appropriate guests for potential membership in the Engineering Management Society and IEEE

Additional Staffing

Additional staff for a very active Chapter could be: education, student activities, awards, professional activities and any other functions deemed necessary.